Unified Communications- How Can They Increase My Overall Productivity

by | Apr 13, 2022 | Management, Productivity, Sales, Unified Communications

Unified Communications are a go-to solution for business owners looking to streamline their businesses and increase employee productivity in the long term.

Providing high-quality communication channels is crucial for any company. After all, it promotes cross-department collaboration and faster exchange of ideas. Since phones are often cumbersome for this, many business owners turn to unified communications. 

But what exactly is unified communications, you ask?

Read on to discover the benefits of this approach and how DogGone IT can help you help your business achieve success with our Elevate Communications System. 

What Is Unified Communications?

Unified communications is an all-in-one platform that unifies phone, video, screen sharing, chat, and file management into a single space. It’s a ready-to-use system that allows for seamless communication in various ways between co-workers and clients. 

The system operates as a cloud, making it easily accessible to all team members with access to the internet- whether that be on a desktop, laptop, mobile device or tablet.  

But why should anyone consider switching to unified communications rather than just using their existing phone and email services?

There are several reasons, but this is the most crucial: 

Business leaders who adopt Elevate are able to impact their business every day and make it seamless for employees to interact with each other 93% more efficiently. 

That said, we’ll list 5 of the key features of this concept to help you better understand how we can help you scale your business. 

The 5 Features

Feature #1. Mobility

When connected to Elevate, all employees can stay connected at all times and from all locations. It doesn’t matter whether they’re working from home, vacationing on a remote island, or sitting in the office. They’ll still be able to chat, receive calls, and more; all from their business number.

Feature #2. Unified Messaging

This allows employees to handle different message types using a single tool. They can easily switch communication modes, depending on their needs. From inter office chats, where you can send files and see a history of your communication and collaboration with a coworker, to SMS messaging that allows you to send and receive text messages from anyone on mobile carrier. 

Feature #3. Conferencing 

Whenever you need conferencing tools, you’ll have them in the palm of your hand. You can allow a group of teammates or customers from outside your organization to connect and speak via video or audio from different locations. And with the help of our built in AI Assistant you can get detailed notes from the conference emailed to everyone after your meeting.

Feature #4. Fax Support

Faxes received through Elevate appear as email attachments. This way, users can also receive faxes on their desktops and smartphones even when they are out of office. 

Feature #5. Privacy

Elevate users never have to worry about giving clients their personal cell phone numbers, they can make and receive calls and text messages using their business number directly from an app on their phone or on the computer. Perfect for remote employees.  

How Unified Communications Can Help Business Leaders

So, what are the benefits of using unified communications in your business? 

Let’s explore 6 of them below. 

Benefit #1. Higher Team Productivity

It’s important for a business owner to boost their team’s workflow and eliminate bottlenecks. Because once they get to do so, productivity will drastically improve. 

This can be done with Elevate. 

This type of communication makes it easier for team members to save time on various tasks, including:

  • Faster file sharing that gets rid of email threads for teamwork
  • Ability to receive calls from any location
  • Ability to receive voicemails and faxes directly in the email
  • Single-click video meetings for emergencies

Teams with access to such technologies can be more effective and get more tasks done in a single day. It also helps get rid of communication challenges. 

Benefit #2. Lower Communication Costs

Legacy phones and on-site communication tools often cost more than your IT budget should allow.

On the other hand, Elevate relies on the internet for all its activities. This means your phone system turns to a Voice Over Internet Protocol (VoIP) and integrates with the rest of the tools. This approach eliminates the need for server and hardware infrastructure that legacy phone systems require, less maintenance and upkeep. 

It is super easy to add new users. We even include the onboarding service when you are a Pack Member with our Elevate Service add-on!

Benefit #3. Enhanced Customer Service

Whether or not a company is successful greatly depends on the quality of its customer service. 

With unified communications, your employees can provide great customer service easier. After all, they can respond to client queries regardless of their location. It’s because all chats, incoming calls, and emails are visible from any device. 

We can also help you integrate your CRM software on the platform for added benefits. 

For example, when a person contacts your business, the person in charge can see all the necessary information and notes related to that client. In the end, they can help them solve issues faster.

Benefit #4. Empowering a Remote Workforce

Thousands of companies have switched to remote work over the past few years. There are plenty of benefits to this approach after all. 

However, a constant concern here is ensuring that remote workers have all the tools they need for work. 

Thanks to Elevate, all communication aspects are included in a single platform. This means that all your remote worker needs is a stable internet connection to get access to your network and all the features, just like the rest of the team. 

Benefit #5. Increasing Organizational Agility

When you increase your team’s productivity, the same follows for the entire organization. The organizational agility reflects the strategic value of unified communications. And the results you achieve impact your business as a whole. 

So, to see how this approach benefits your work, you must view unified communications from the management side as well. 

Sure, communication has a utilitarian role for management. But when that communication drives productivity, streamlines workflow, and leads to enhanced business outcomes, it’s where you really get to see its value.

Benefit #6. Enhanced Security

The security aspect is crucial for every business. And unified communications enhance the security of a business by integrating all applications into a single platform. 

As a result, it becomes straightforward for the IT team to apply specific security policies across all apps. It’s also easier for them to manage security patches and compliance updates since all applications share the same protocols. 

Realizing the Power of Unified Communications 

Streamlining the processes inside an organization is extremely important in improving the overall performance of its employees. And Elevate allows you to do just that. 

With it, you can boost your customer experience and make your team more efficient by integrating your whole communications system into a single platform. 

Elevate will let you and your team make calls, host conferences, send emails, receive faxes, and chat from a single, unified space to make your job (and life) easier. 

If you’d like to learn more about implementing a unified communications system in your business, we’d be happy to help. Reach out to us and we can have a 10-15-minute chat to discuss the solutions we provide. 

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